Use the Name format (Authors, Supervisors etc) as mentioned in the placeholder text.
NIFS Scientists names, including visiting Scientists should only select from the suggestions or use the name format mentioned in this Sheet. Otherwise, the Scientist name will not be highlighted in the system.
Only upload the PDF versions for Research Informations and .jpg or .png for Research Student profiles
Always check the preview after submitting data to the system.
When adding SEO & FOR codes, only use the codes available in the given Google Sheet. Also add weight within brackets. Total weight should be equal to 100%
If you do have multiple codes, separate them by commas
Always use the instructions mentioned in the placeholder text. If you do have any issues, please contact SEDU.
The latest version of Mozilla Firefox is recommended for this system.
Sign out immediately after you finished the activities on the Repository.
NIFS will only use 'Approved' data by the Reviewer (Librarian/ NIFS) for official purposes.
The Reviewer may disapprove research information which does not follow the given instructions. Such disapproved records will be notified by an email to the respective users. Then, the user can correct and resubmit it for approval.
Research Information which does not belong to NIFS will be deleted by the Reviewer without prior notice.

The system will not save your Google Account's password or other sensitive information. However, it will save your email address, given name and your Google ID for system verification
The PDFs attached to Publications will be only accessible by authorized users (Who currently have access to the system). Other details along with the attachments can be accesible by Public when this repository connects to the new NIFS website
When someone else click on publication details, the system will redirects to the DOI page(DOI page may redirects to the publisher's page in some cases). If you have given the URL to the paper, the system will redirects to that page instead of DOI page.
All the actions you execute within the system will be saved for security reasons.

Why this system is still in Beta version?
The NIFS Research Information Repository is designed to store, maintain and generate timely, accurate reports to NIFS. Therefore, the requirements are changing time to time. After the requirements are finalized and correctly addressed by this system, the final stable version will be released.
The system seems complex when adding data. Is it possible to simplify the data entering part?
At the moment, No. The reason behind this is, this system intend to fullfill all the requirments which deals with NIFS research information. The system needs to generate multiple, entirely different report formats when it is needed. As an example, for the NIFS website, Ministry, Annual review books, Auditor reports etc. In the future, the system will be integrated with Google Scholar and other research databases. Thats why the system ask you to follow the guidelines when adding data to the system.